This section contains some helpful information in relation to the Payroll requirements whilst working for Dixon Appointments. Please read it carefully and if you have any queries contact your Dixon Appointments consultant.

Payroll forms

When you register for work, Dixon Appointments requires that you complete several forms. These are:

• Tax File Number Declaration
• Employment Agreement
• EFT Authority
• Super Standard Choice Form: NAT 13080

Be sure that you answer every question, include your tax file number, provide all relevant banking details and sign the forms. Ask us if you need help. Please note: The ATO allows you 28 days from commencing employment to provide us with your tax file number. If you fail to do so, you will be taxed at a higher rate than may otherwise apply.

Online timesheet and pay records

Dixon Appointments uses online timesheets to make calculating and submitting your timesheet easy. Your payroll records can also be viewed online so you can see when you have been paid and access a complete record of your wages and tax paid.

Please note: you will need a user ID and password issued by Dixon Appointments to access your online timesheets and payroll records.

There is additional information regarding Timesheets in the section below.

Pay day

Your wages are paid directly into your nominated bank account and will be available on Wednesdays* provided that:

• you have given us your correct bank details
• we have received your timesheet by the deadline
• you and your supervisor have authorised your timesheet

Timesheets

Dixon Appointments’ employees are paid weekly. To assist us paying you accurately and on time, please review the following guidelines in relation to your timesheet

• To be paid you must complete an online timesheet
• You will need a user ID and password. Contact your consultant if you do not have these details.
• If more than one assignment is listed, make sure you select the appropriate job with the correct dates.
• When submitting your timesheet, carefully check that you are submitting the correct hours worked. Hours worked are always entered in 24-hour format.
• Check that you have completed all the fields in the timesheets correctly. This must include authorised overtime and allowances. All claims must be substantiated by a separate email from your supervisor.
• You can either ‘save’ your timesheet for later use or when you have completed the entire timesheet you can ‘submit it’ for client approval.
• The client will receive notification via email once you have submitted your timesheet.
• You can log in and check that your timesheet has been authorised on Monday mornings to ensure your pay is not delayed.
• To check the status of your timesheet click on Archived Timesheets and enter the week ending range.
• ‘Submitted’ means that your supervisor is yet to approve your timesheet.
• ‘Client Signed’ means that it has been approved.
• ‘Completed’ means your timesheet has been downloaded by Dixon Appointments for payment.
• Remember, your timesheet is a legal document and must be complete, accurate and legible.
• Timesheets received after 12.00 pm on Monday are processed in the ‘late’ pay run.
• If your name, address, telephone number or bank details change, notify us immediately.
• You and your supervisor must authorise the timesheet or your pay will not be processed.
• Prior to working any overtime, make sure it is approved by the supervisor who authorises your timesheet. Ensure the overtime recorded on your timesheet is also authorised.

Your rights and entitlements

Dixon Appointments’ staff are employed under the terms and conditions as defined by the Clerks – Private Sector Award 2010 (unless other Award requirements apply). A copy of the Award is available at our office.

Under the terms of the Award, a lunch break of at least 30 minutes must be taken if you work more than 5 hours. This shall be taken no more than 5 hours after commencement.

Superannuation

You will qualify for superannuation once you have earned in excess of $450 per month. This will be paid monthly to Dixon Appointments’ nominated superannuation fund known as VicSuper. However, if you have nominated your own Super Fund preference, your Superannuation Guarantee will be paid to that fund.

As a member you have access to VicSuper’s range of services such as personal advice and educational seminars. For more information on VicSuper and their services, please call VicSuper’s Member Centre toll free on 1300 366 216 or visit www.vicsuper.com.au